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Operator / High-Volume Networker · Productized Service
An operator with 1,000 contacts now gets 5 people to reach out to every morning
He had a big network but no system. People fell through the cracks. Promises went unkept. We built a daily Slack tool that picks the 5 most important people to reach today and hands him a draft message ready to send.
The problem
An operator with nearly 1,000 professional contacts was losing track of relationships. He made promises on calls that never got followed up. He missed follow-up dates he had set for himself. Some relationships went so cold that reaching back out felt awkward. Manual tracking was not going to work at this scale.
What we built
- A daily 8am Slack card for each of 5 people. Each card shows why this person today, what to do next, the last time they connected, and a draft message ready to send. No hunting for context.
- A smart ranking system. The tool scores every contact by how overdue they are, how many open commitments exist, and how important the relationship is. The 5 people surfaced are the right 5, not just the most recent.
- Four relationship tiers with different check-in schedules. Close contacts get weekly attention. Casual ones get quarterly. The AI keeps the cadence without any manual tracking.
- Simple Slack buttons to act or move on. Mark as done, snooze for later, or swap for a different contact. The AI learns what he actually follows through on.
- A promise tracker that reads meeting notes. Every time he says "I'll send you that book" or "let me intro you," the AI captures it and keeps it on the list until he does it.
- Automatic contact updates from email and calendar. Every message sent or meeting attended updates the contact record. No manual CRM upkeep.
- A warm-up step for cold relationships. When someone hasn't heard from him in over six months, the AI suggests a low-key check-in first before asking for anything.